25 Tips And Tricks To Manage Your Time

Posted by on May 19, 2013

As technology continues to advance and workload continues to increase, it’d be no surprise to ask yourself, “Where has all my time gone?” Yes, you may need to cut down on the endless hours of browsing the net for the cutest cat videos, the most exciting Facebook status, or the most intelligently humorous philosoraptor memes. But don’t worry; we’ll fix that! These 25 tips and tricks to manage your time will be the answer to your overwhelming workload. Some of them will directly save time. While, some will improve the quality of your work, leading to saved time in the long run. Get excited for you are about to learn the techniques of having a stress-free yet time productive lifestyle!


Leave Early

No better way to start simple than to just leave early wherever you go- school, work, or breakfast. While traffic is a main obstacle to overcome here, you are also compensating for any other unexpected event. With this simple tip, not only will you arrive at work on time, you are also avoiding that “rushed” feeling and anxiety. Leaving early allows you to exterminate that ferocious road rage, and it gives you time to collect your thoughts before your day.


Make use of spare time

So, I leave early, and guess what? I get to work super early and the boredom is killing me! This is the perfect opportunity to make use of dead time. These time frames are normally not enough to get huge assignments or projects accomplished; however, they may be enough to get the little things out of the way. The same goes for waiting in a long line. Bring a book wherever you go; make phone calls; check emails; study flashcards. Note, this is NOT the opportunity to sit in your car playing Angry birds or words with friends.


Look at your watch

Notice, I said “watch.” What do watches have that most current phones don’t have? I’ll tell you one thing, they don’t have wasteful time-consuming apps! Frequently, look at your watch to keep track of time (unbelievable, right?). The purpose here is to keep a small mental tab on your progress. If you haven’t gotten anything done after one hour, it’s time to move on. Even better, get a watch with a ‘timer’ or ‘stopwatch’ feature. This may be tacky, but if you are really stringent about saving time, visually seeing those seconds fly by will motivate you to stay focused. Time yourself to really see where your time goes.


Keep a time journal

What better way to keep track of something than to write it down? If you want to save your time down to the second, it is not good to rely on your mental power. It will be too overwhelming. Also, when you write things down, it tends to ‘stick’ better with the person. The more you record how long it takes do something, the better you can estimate how to portion your day. Hopefully, the statement, “Yes, I did work on this project for 4 hours” will not mean “Yes, I started the project 4 hours ago but I also browsed the internet, walked bought to the vending machine, ran into a friend that I haven’t seen in a while, and chatted an hour away.”


Figure out your optimal work flow

Learn to recognize when you are most productive and focused. Do you feel energized or motivated to the point where you don’t want to take a break or when you don’t feel fatigued? Is there a point in the day where you are not distracted? Finally, are you an early bird or a night owl? Physiologically and mentally, do you work better at night? Or in the morning? Or some time in between? There are benefits to each, but finding out your optimal work flow is something you have to assess yourself.


Create habits

Now, that you know your optimal work flow, your next goal is to replicate this practice each day. The answer- habit. Without getting into too much detail, the basal ganglia governs the part of the brain where habits take place as well as having some connection in choosing what routines reap the most reward. In short, we spend less effort thinking when performing a habit. If you come up with a habit that incorporates your optimal work flow, you may find that motivation will come naturally. For example, let’s say you are an early bird. An ideal habit would be to wake up, brush your teeth, fix your bed, eat breakfast, then immediately get into your productive mode.


Start work early

This is self explanatory. If there’s something you have to do, go ahead and do it. Do not put it off. If you are assigned a project, start planning on that same day. Of course, you do not have to finish it or even get far. However, planning even the least bit can work wonders in the long-term. Starting your work early carries many benefits. It reduces anxiety caused by procrastination; it avoids those unexpected last-minute occurrences that always seem to happen when we least expect it; and, it provides a sense of satisfaction at the end of the day.


Make to-do lists

As previously mentioned, writing tasks down carries a lasting effect on our motivation. By having a list of things to do, we can automatically prioritize tasks at hand. Imagine having a short guideline to look at instead of sporadically thinking of what you have to do. When finished, “to-do” lists can definitely provide that sense of accomplishment. As an added tip, start fresh. This means that you handle the stuff that takes more brainpower at the beginning of the day and end with the easy, mindless tasks.


Limit pointless online activity

What is the easiest way to turn one minute into one hour? Try: email, Facebook, Youtube, Reddit, and I’m sure you can name many more. Let’s face it. It’s not easy staying focused when a multitude of new information is available at our fingertips. To avoid this, set aside specific times to check your favorite websites. For example, force yourself to check Facebook only four times a day: mid-morning, after lunch, mid-afternoon, and before bed. Spend no more than 10-15 minutes at a time. Alternately, there are numerous online programs that WILL FORCE you to check these websites for only a specific amount of time. The program, Self Control, is just one full-proof example.


Work a little each day

The idea here is to avoid procrastination. And, when we avoid procrastination we avoid cramming. If you want to go about doing this, make blocks for designated times each day (or weekday if you want weekends off). They don’t have to be large either. You can portion them to be 30-50 minutes long with spaced breaks in between each session. It’s whatever strategy works for you as long as you are progressing little by little each day.


Keep sleep consistent

Let’s be real. When was the last time you had 7 hours of sleep? If you’re twitching over a cup of coffee, chances are you haven’t gotten much. Sleep is a natural way to rejuvenate your body. In fact, research shows that little sleep in the long run will hinder performance. If you really can’t afford at least 7 hours, do you sleep at the same time everyday? Sleeping at the exact same time every day may actually be better than the amount of sleep that you get. This contributes to maintaining your biological “internal clock” and keeping your optimal workflow consistent.


Call in advance

This is a simple trick. All you have to do is call ahead if you have a list of errands that require travel. How many times have you gone to a store to find that they do not have the product you want? Or, to find that it was closed? Or, how many times were you on your way to a meeting only to find that it was cancelled a few hours before? You may save yourself a few hours and gas if you call ahead of time. As a bonus you’ll probably end up saving money. You are less likely to buy something out of impulse to compensate for an entire car trip wasted.


Keep a planner and a calendar

This is a foundational rule to time management. Planners are portable enough to keep track of dates. They are made to visually assess a weekly schedule. More importantly, it is best to pencil in an event immediately when you know of it. Don’t put it off. Calendars serve the same function except they help visualize a schedule for an entire month. Plan your day by looking at your planner every morning. Plan your week by looking at your calendar. These tools exemplify time management organization at its finest.


Breakdown large tasks into smaller ones

Find a way to break down large tasks into multiple smaller ones. That way, projects do not look as daunting and they become more easily manageable every day. This means that you must begin planning a project on day one. If you are in fact afraid of brainstorming immediately, then suck it up. Eventually, you’ll need to brainstorm, and it’s better to do it now than later. Also, be very specific with your instructions. Instead of saying “I will study chapter 3 and 4 tomorrow,” say “I will read chapters 3 and 4; I will take notes; and, I will do the study questions at the end of each chapter.”


Set long-term goals

Work without purpose is pointless. If you cannot see your accomplishments weeks, months, or even years from now, you will not be committed enough to make deadlines. I’d recommend this mentality when learning new skills or hobbies. Again, be specific! Let’s say you want to get good at guitar by the end of the year. You don’t make any goals, and you decide to just practice for 12 months. More than likely, you will find yourself unsatisfied after one month, and you may quit. Great job- you just wasted one month of practice and learned how to hold a the right way.